Find Montgomery County Clerk Records

Montgomery County Clerk Office

The Montgomery County Clerk's Office names Sondra Sixberry as Clerk of the Circuit Court. The office is in Room 102 of the Montgomery County Courthouse in downtown Crawfordsville. It is the unified local court clerk for Montgomery Circuit Court, Montgomery Superior Court I, and Montgomery Superior Court II.

The Clerk's Office page lists court record-keeping, traffic, marriage licenses, divorce processing, passports, elections, public-record requests, and court-related divisions. For court records, the practical split is simple: MyCase is the public online search tool, while the Clerk provides official copies, certified copies, counter help, payment confirmation, and records that are public but not remotely available.

The official Clerk page shows the local office, room, hours, phone, duties, and record-request paths for Montgomery County clerk records.

Those office details make the Clerk the main local fallback when online court data is not enough.

Montgomery Clerk Record Duties

The Clerk of the Circuit Court keeps the official court record after cases are filed in the Montgomery trial courts. Public online access is useful, but MyCase is not the official record. Indiana court guidance says the online portal is a convenience, and the county clerk remains the source for official copies and courthouse file access when a document is not linked online.

• Maintains court records for the Circuit Court and Superior Courts.
• Processes marriage licenses and divorce filings.
• Receives court payments and traffic fine payments.
• Provides certified copy and public-record request channels.
• Links state and self-help forms for common filings.
• Handles passport and election-related duties listed by the office.

For users, that means the Clerk is not just a filing office. It is the practical place to resolve copy status, document availability, certification needs, and payment questions tied to a Montgomery County court case.

Request Certified Montgomery Copies

A certified copy is a court document copy authenticated by the clerk for legal use. It may be required for divorce proof, probate letters, final orders, name changes, judgments, or other official purposes. A printed MyCase screen is not the same thing as a certified copy.

1. Search MyCase first if the case number, court, or document name is not known.
2. Identify the Montgomery court, case number, party names, and the exact document requested.
3. Contact the Clerk's Office or use the county-linked public-record request form to ask about copy availability and current fees.
4. State whether a plain copy or certified copy is needed, since the clerk must authenticate certified copies.
5. Follow the Clerk's payment, pickup, mail, or inspection instructions.
6. For restricted records, provide proof of authority or court authorization if staff requires it.

Note: If MyCase has no document link, contact the Clerk before assuming a case file is sealed or unavailable.

Montgomery Request Form Fields

The county links a public-record request form from the Clerk page. The static research could not fully capture every Jotform field, so the safest field inventory is based on the information a clerk normally needs and the official research notes. Complete requests are easier to route and price, especially for older files or certified documents.

The county-linked public-record request form is one official access channel when a person cannot get the needed Montgomery County clerk records from MyCase alone.

The request form is the online fallback for court documents that need staff review or copy handling.

Complete request details reduce back-and-forth when the case number or document link is missing.

Montgomery Clerk Fee Schedule

Only researched fees are listed as fixed amounts. Montgomery publishes traffic fine examples and marriage-license amounts, while the Indiana Trial Court Fee Manual is the official statewide reference for many filing and court costs. Copy and certification charges should be confirmed with the Clerk before ordering because the research did not locate a Montgomery-specific copy-fee schedule for every record type.

Montgomery Court Forms

The Clerk page links the county court forms document center. That page collects links for small claims, divorce, custody, guardianship, paternity, expungement, fee waiver, and other state or self-help forms. Forms are not a substitute for legal advice, but they are the official starting point for many self-represented filings.

The Montgomery court forms page is useful when a record request turns into a filing need, such as divorce, guardianship, paternity, small claims, or expungement.

The forms page shows how Montgomery County routes common filings through official and state self-help resources.

Those form links support court access, but completed filings and official records still route through the Clerk and courts.

Montgomery Clerk Online Access

For public case lookup, use Indiana MyCase. It can search public non-confidential cases by case number, party, attorney, court, status, case type, and file date. Montgomery court cause numbers can begin with 54C for Circuit Court, 54D01 for Superior Court I, and 54D02 for Superior Court II. Those prefixes help identify which court holds the case.

Indiana e-filing is different from public search. The Indiana e-filing system is for filing parties and attorneys to submit documents in supported case types. It does not replace clerk copy requests, and it does not make restricted documents public. When a document is public but absent from MyCase, the Clerk's Office is the local access channel.

Traffic payments also route through MyCase when online payment is available. The Montgomery traffic page says users may search by case number, Citation Number (UTT), name, or another identifier, then review the financial summary and use the payment button if it appears. If the payment button is missing, the Clerk remains the phone and in-person payment channel.